About Candidate Stages
Candidate stages help your team quickly track progress and maintain a consistent workflow across projects. 💡Learn more about candidate stages here.
The default stages in Honeit are New, Scheduled, Screened, Submitted, Interviewing, Offer, Hired and Declined.
You can change these to match the stages you already use in your CRM or ATS.
🔐 Admin Permissions
Only Admins can add, remove, edit, or rename stages on the account.
Admins can also choose whether to allow team members to edit project stages.
How to Edit Stages
Hover over your profile at the top-right corner of Honeit.
Select Account Settings under the Administrator Menu.
Scroll down to Project Preferences and click Edit Default Project Stages
Add a new stage – type the name and click Add.
Rename or reorder existing stages using the list controls.
Delete a stage if it’s no longer needed.
Lock or unlock stages to control whether team members can modify them.
Please note that changes are not retroactive and will apply to all newly created projects for all users on the account.
Project Owner Permissions
If you enable “Allow project owners to customize stages,” any user who owns a project will be able to edit stage names for the projects they own. This permission applies account-wide; you cannot enable it for some users and not others.
Project owners can only edit stages that are unlocked. Locked stages remain controlled by the Admin and cannot be changed by anyone else. Please note that "New" is locked by default in Honeit.
Each project uses one unified set of stages shared by everyone on that project. Individual users cannot have different stage lists.
If you need the stages changed and you’re not the project owner, contact the project owner directly. Only the owner (with admin-granted permission) can make edits. If needed, a super admin can transfer project ownership.
If you're a project owner and your admin has enabled this permission, you can manage stages in your own projects by following these instructions.
Understanding Locks vs Permissions
The lock icons next to each stage determine whether project owners can change or rename that specific stage in their own projects.
Here’s how it works:
Locked Stage (🔒)
This stage is protected by the Admin.
Project owners cannot rename, delete or modify it in their individual projects.
Use this when you want account-wide consistency for certain steps in your hiring workflow (for example: Submitted or Hired).
Unlocked Stage (🔓)
This stage can be edited by project owners if you enable the permission “Allow project owners to customize stages.”
They can rename it or adjust it for their specific workflow without affecting the account defaults.